Job Description

**Provisional Appointment**

GENERAL DEFINITION

This is specialized property management, lease administration, and concession business development work managing real estate assets at both Philadelphia International Airport and Northeast Philadelphia Airport and directs the negotiation, tenant leasing, property valuation, awarding of concessions, and enforcement of contractual obligations with operators for use of facilities and services.

Work involves analysis of existing agreements and evaluation of alternative revenue generation programs. Employees in this class participate in research and evaluation of economic factors affecting airport revenue generating programs and preparation of revenue projections for proposed programs. Coordinating with airline representatives, airport tenants and concessionaires, aviation officials, attorneys, consultants, representatives of other public agencies, and other external partners is an important aspect of the work. Work is performed under the direction of an administrative superior at the executive level with responsibility for Property Management and Business Development.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

• Two positions will be allocated to the Property Management Assignment and one to the Business Development Assignment.
• Positions must be responsible for directing a major leasing or concessions portfolio within the Department of Aviation Property Management and Business Development Program.
• Positions must supervise a staff of Airport Properties Specialists.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

All Assignments

Prepares, and directs the negotiation and preparation of leases, licenses, contracts, and specifications to provide services and facilities at the municipal airports; confers with tenants, concessionaires, airline representatives, attorneys, Capital Development Group, Finance, Facilities Maintenance, Operations staff and others on terms, conditions, and responsibilities of leases and contracts including such things as inclusion of easement, types of insurance coverage, maintenance services, environmental obligations, capital investment, design standards, permit applications, construction schedules, appropriate rental rates, and profit sharing arrangements.

Develops list of potential concession bidders; formulates recommendations regarding the feasibility of proposed concessions; studies economic programs of other airports for possible application; reviews, investigates, and makes recommendations with respect to bidders prior to their selection for the award of concession contracts.

Directs employees engaged in research, contract drafting, and clerical aspects of the work; trains and supports staff in new real estate development processes; serves on committees for national aviation industry groups and professional associations.

Directs the administration of records and files on all available space, tenants, insurance certificates, and all leases and contracts both expired and in effect.

Provides the accounting department with information necessary for the computation of anticipated revenues and the preparation of invoices.

Directs the preparation of minority and female-owned business and contract reports.

Researches and develops market trends within the industry and identifies means of implementing those trends at the airports.

Serves on committees for national aviation industry groups and professional associations.

Performs related work as required.

Property Management Assignment

Plans, directs, and coordinates the department’s Property Management Program including ongoing leasing, real estate development, design, construction, inspection, and maintenance activities; acts as a property management liaison to officials, airlines, concessions, private tenants, construction project managers, renovation and facilities maintenance ; directs the periodic vacant space inventory to survey and document condition, square footage, and cost of rental; works with engineers to develop plot plans of lease areas; evaluates space planning and usage.

Business Development Assignment (Concessions)

Plans, directs, and coordinates the Business Development Program including ongoing leasing, sales analysis, operational compliance activities for airport concessions including food/beverage, retail, advertising, Wi-Fi, and other commercial activities; acts as a business development liaison to officials, airlines, concessions, and private tenants, project managers, and contacts for contracts; coordinates initiatives to attract, solicit, and evaluate business opportunities; acts as a managerial liaison to corporate partners providing services to Department of Aviation passengers and business operators.

Knowledge Of

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• the real estate development process
• common legal provisions for property management and real estate contracts
• the methods and techniques of commercial and industrial real estate appraisal
• current developments and trends in the local real estate market
• the format and content of leases, licenses, and professional services contracts as they relate to lease or rental of facilities, concessions, and related airport services
• the general operation procedures, facilities, and services commonly found at large municipal airports or other commercial properties
• the various organizations in the field of airport properties and contract management, their purpose, resources, and publications theories, principles, and practices of economics and finance as applied to the analysis and development of revenue generation programs

Skill In

• prioritizing and organizing multiple projects with competing deadlines
• negotiating business agreements and contracts
• analyzing business terms and cost-benefit of proposed services or leases
• interpreting, analyzing, and applying applicable local, state, and federal laws when applicable to aviation and airport concessions programs
• evaluating design and construction projects for compliance with business agreements, legal requirements, and organizational standards
• evaluating and preparing rental rates and fee structures

Ability To

• interpret leases, deeds
• learn and analyze operations as they pertain to space allocation, leasing, and acquisition of airport property
• plan, assign and supervise the work of a technical staff engaged in carrying out the various functions involved in an airport real estate and properties or concessions program
• organize and supervise a staff of technical professionals, administrative, and clerical employees engaged in contract negotiation, lease preparation, real estate development, property management, or concessions program
• negotiate and carry to completion complex real estate transactions involved in meeting the department goals
• develop and evaluate Requests for Proposals (RFP) related to airport department real estate needs or concessions
• prepare and present effective written and oral reports
• read, understand, and evaluate architectural drawings, floorplans, sketches, schematics and related drawings
• interpret and review aerial views and surveys of existing property and land
• establish and maintain effective working relationships and confidentiality with department team members, representatives of governmental agencies, tenants, operators, industrial and commercial firms, civic organizations, and the general public
• Train and develop team members to enhance skills and foster career growth

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statements represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/25.)

Education

Completion of a bachelor's degree program from an accredited college or university.

NOTE: Additional experience or industry relevant certification may substitute for the degree requirement on a year-for-year basis.

AND

General Experience

Three years of airport property management experience or commercial real estate development, receivership, property, asset, or portfolio management.

AND

Specific Experience

Three years of advanced performance level or four years of full performance level experience in airport property management which has included negotiating leases or commercial real estate development, receivership, property, asset, or portfolio management.

NOTE: Completion of a master’s degree in business administration, real estate development, economics, or a closely related field may substitute for one year of general experience.

NOTE: Completion of the examination for Certified Member of the American Association of Airport Executives (AAAE) may substitute for one year of specific experience.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

Physical And Medical Requirements

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS, AND/OR CERTIFICATES

Possession of a valid proper class motor vehicle operator’s license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as an Airport Properties Manager, if required by work assignment.

Must be able to pass and maintain SIDA (Security Identification Display Area) and AOA (Airfield Operations Area) clearance.

Interested candidates must email their resume to resumes@phl.org

Job Tags

Full time, Contract work, Work at office, Local area

Similar Jobs