Job Description

NY HELP Yes

Agency Health, Department of

Title Office Assistant 1 (NY HELPS) - 11029

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center - NSA Administration

David Axelrod Institute - 120 New Scotland Ave

City Albany

State NY

Zip Code 12208

Duties Description The incumbent will provide entry-level administrative support within the Wadsworth Center's New Scotland Avenue (NSA) Administration office. NSA provides support to three divisions with over 400 staff, volunteers, and students at four locations. Specific duties include, but are not limited to: perform routine processing activities, including checking forms for completeness, updating Wadsworth Center directory and organizational charts; answer and refer telephone calls; assist with scheduling appointments and meetings, both virtual and in person, using technology such as WebEX and Microsoft Teams as needed; maintain electronic filing and storage; operate office equipment such as printers, scanners, and copiers, arranging for repairs as needed; update tracking systems and distribute incoming mail; prepare correspondence, documents and spreadsheets using various software programs; maintain supplies and equipment inventory; special projects, and other duties as assigned.

Minimum Qualifications Permanent Transfer Candidates: Current New York State employee with permanent or contingent permanent, competitive status as an Office Assistant 1, Grade 6, OR New York State employee with one year or more of permanent or contingent permanent, competitive service in a title at or above Grade 4, and deemed eligible for transfer to Office Assistant 1, Grade 6, under Section 70.1 of the Civil Service Law. NY HELPS: There are no minimum education or experience requirements for this title.Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast paced office environment, have good organizational skills, attention to detail, and have good written/verbal communication skills. Experience with managing calendars and booking meetings and appointments. The preferred candidate will also have experience using the following computer programs: Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, and Teams; Visio, Adobe Pro, SharePoint, and WebEx.

Additional Comments Position is located at the David Axelrod Institute and includes free parking. Full-time, permanent position. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility.This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including:- Holiday & Paid Time Off- Public Service Loan Forgiveness (PSLF)- Pension from New York State Employees' Retirement System - Shift & Geographic pay differentials - Affordable Health Care options- Family dental and vision benefits at no additional cost - NYS Deferred Compensation plan- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds- And many more...The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request. NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MPP/OA1/11029 included in the subject line or by mail to Human Resources Management Group, MPP/OA1/11029, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

Job Tags

Permanent employment, Full time, Work at office, Remote work, Visa sponsorship, Shift work

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